The 10 Best Zoho Apps You Didn't Know Could Save You Time in 2025
- May 17, 2025
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- 11:22 AM
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Let’s be honest – time is the one thing we all wish we had more of. Whether you’re running a small business, freelancing, or part of a big company, every minute counts. That’s why finding tools that save time can be a total game-changer. And if you’ve heard of Zoho, you probably know it for its popular apps like Zoho CRM or Zoho Mail. But guess what? Zoho has a bunch of lesser-known apps that can seriously cut down your workload. In this blog, we’ll dive into 10 Zoho apps you probably didn’t know existed – but that can save you a ton of time in 2025.
1.Zoho Sign
Imagine not having to print, sign, scan, and email documents ever again. That’s what Zoho Sign does for you. It’s a digital signature app where you can send, receive, and manage signed documents all online. It’s legally binding, super easy to use, and can save you hours of paperwork. Whether you’re closing deals, signing employee contracts, or handling vendor agreements, Zoho Sign streamlines the entire process, ensuring secure and compliant document handling.
Real World Scenario:
A legal consultancy uses Zoho Sign to manage client agreements. Instead of printing, signing, scanning, and emailing contracts, they simply send documents for digital signatures. Clients receive an email, review, and sign digitally, saving hours of manual work. It also ensures a secure, legally compliant process.
2.Zoho Notebook
Zoho Notebook is like your digital notebook on steroids. You can jot down text notes, create to-do lists, save voice memos, and even draw sketches. It syncs across all your devices, so your notes are always with you. It’s perfect for staying organized without the mess. Whether you’re brainstorming ideas, storing quick reminders, or planning your tasks, Zoho Notebook helps you capture everything effortlessly.
Real World Scenario:
A creative agency uses Zoho Notebook to capture brainstorming ideas during team meetings. Team members can create text notes, voice memos, and sketches directly in the app, ensuring that no creative idea is lost. All notes sync across devices, making them accessible anytime.
3.Zoho Expense
Tracking expenses can be a headache, but Zoho Expense makes it almost too easy. Just snap a photo of your receipts, and it automatically pulls the details. It categorizes your expenses and gives you reports without any manual effort. You can even set spending limits, manage employee expenses, and integrate with accounting software. It’s a huge time-saver for freelancers, small businesses, and large teams alike.
Real World Scenario:
A consulting firm uses Zoho Expense for travel expense management. Employees snap pictures of their receipts using the mobile app, and Zoho Expense automatically reads and categorizes them. Managers approve expenses in a click, and accounting gets instant reports.
4.Zoho Creator
Not a coder? No problem. Zoho Creator lets you build custom apps without writing code. Whether you want to track inventory, manage client requests, or automate tasks, you can create your own app in minutes. Its drag-and-drop interface makes app building a breeze, and it’s perfect for automating repetitive tasks and streamlining complex workflows.
Real World Scenario:
A logistics company uses Zoho Creator to build a custom app for driver scheduling. They manage driver assignments, delivery routes, and real-time tracking—all without writing any code. This replaces manual spreadsheets and significantly improves coordination.
5.Zoho Forms
Need a quick way to collect info from clients or customers? Zoho Forms has you covered. You can create surveys, feedback forms, or event registrations with a simple drag-and-drop interface. It even notifies you when someone submits a form, so you don’t miss a thing. The forms are customizable, mobile-friendly, and can be embedded on your website, making data collection seamless.
Real World Scenario:
A healthcare clinic uses Zoho Forms for patient registration. Patients fill out their information on a tablet during check-in, and the data is automatically stored in the clinic's Zoho CRM. This eliminates paperwork and ensures accurate record-keeping.
6.Zoho Flow
Ever wish your apps could just talk to each other? That’s what Zoho Flow does. It lets you connect different apps and automate tasks between them. For example, you can set it to automatically create a new contact in Zoho CRM whenever someone fills out a Zoho Form. With its wide range of app integrations, you can automate everything from lead management to customer support.
Real World Scenario:
An e-commerce store automates customer management with Zoho Flow. Whenever a customer makes a purchase, their details are automatically added to Zoho CRM. If they abandon a cart, an automated email reminder is triggered, helping recover lost sales.
7.Zoho Lens
Zoho Lens is a cool tool for remote support with a twist – it uses augmented reality (AR). So, if you’re helping someone fix a machine or troubleshoot a problem, you can guide them with real-time annotations. It’s like being there without being there. It’s a must-have for technical support teams, field service providers, and any business offering remote assistance.
Real World Scenario:
A machinery manufacturer uses Zoho Lens for remote support. When a client has an issue with their equipment, they use Zoho Lens to share a live video feed. Support agents guide them with AR annotations, reducing on-site visits and resolving issues faster.
8.Zoho Vault
Tired of forgetting passwords? Zoho Vault is your password manager. It securely stores all your passwords in one place, and you can even share them with your team when needed. It offers strong encryption, role-based access, and activity tracking, ensuring your sensitive information stays secure. No more sticky notes or forgetting passwords.
Real World Scenario:
A software development company uses Zoho Vault to manage login credentials for multiple client systems. Team members access passwords securely without sharing them directly. If a team member leaves, their access is instantly revoked.
9.Zoho Cliq
For team communication, Zoho Cliq is your all-in-one app. You can chat, share files, make video calls, and even set reminders – all in one place. It integrates with other Zoho apps, making it easy to keep your team on the same page without switching apps. Perfect for remote teams and in-office collaboration alike.
Real World Scenario:
A construction company uses Zoho Projects to manage site tasks. Project managers assign tasks, track deadlines, and monitor progress. Gantt charts provide a clear view of project timelines, and automatic notifications keep everyone updated.
10.Zoho Projects
If you’re managing projects, Zoho Projects is your best friend. You can assign tasks, set deadlines, track progress, and even automate repetitive tasks. It’s a complete project management tool that keeps everyone on track. It also offers Gantt charts, time tracking, and collaboration features, making it a powe
